Exam Template
Overview
Exam templates are a new, useful feature available since SEB Server version 1.3. Within exam templates it is possible to create specific named templates that can be used by an exam import from LMS/Assessment Tool course/quiz and define default settings and indicators that are automatically be applied on the exam import. Furthermore, exam templates gives you the possibility to map exam configuration template to automatically create and map an exam configuration for an exam on import. This is very convenient if you have a lot of exams to set up that all have the same or similar settings. In such a case you can create an exam template with all the common settings for that exams and use it on exam import.
Exam templates can be created and managed just like other SEB Server documents within its list/library. The list can be filtered by name and type of the exam template and also shows which one is the default for the institution.
Note
The “Default Template” flag indicates the one exam template that is the default template for an institution. This just means that this template is preselected on the exam import if it exists.
Create new Exam Template
To create a new exam template please use the “Add Exam Template” action on the right action pane in the “Exam Template” list view. SEB Server will then present you the exam template creation view on that some initial settings can be made.
Name The name of the exam template to identify it in the list/library
Description A short description ideally describing the purpose of the exam template
Institutional Default This flag indicated if the exam template shall become the default exam template for the institution.
Exam Type Here you can set the exam type that shall be used when an exam is imported within this template
Configuration Template Select an existing exam configuration template. This template will be used to automatically create and map an exam configuration for an exam that is imported with this template
Exam Supporter Add a list of available exam supporter to the template. These exam supporter will then be assigned to an exam that is imported with this template
After having done all the initial settings, the exam template can be created by saving the settings. SEB Server will then present you the exam template administration view that looks similar to the exam administration view.
Here you can edit the settings done before by using the “Edit Exam Template” action form the right action pane. You can also delete an exam template entirely by using the “Delete Exam Template” action from the right action pane. And you are able to add/edit/remove monitoring indicators for the exam template just like you would do for exams in the exam administration view.
There are also proctoring settings available since SEB Server version 1.4 for the exam template. They just have the same settings and look like the ones on the Exam and will get copied for an exam imported with the respective template that defines the proctoring settings.
Import Exam with Template
Once one or more exam template exists, you are able to select one while importing an exam from the LMS/Assessment Tool in the “LMS/Assessment Tool Exam Lookup” section. Just as usual use the “Import as Exam” action for a LMS/Assessment Tool exam that you want to import.
Now there is a new selector field named “Exam Template” where you can choose the exam template to use on import. When you select one the template attributes like “Exam Type” or “Exam Supporter” are automatically applied from the template settings. You are still able to edit the settings e.g. add more or remove supporter.
If all settings are correct, use the “Save Exam” action from the right action pane to finish up the import. On this step, if the template defines some indicators, this indicators are automatically be created and applied for the exam. The same applies to an exam configuration template that is defined by the exam template, a new Exam Configuration is automatically created by the system from that configuration template and the new exam configuration is applied to the exam.
Note
When an Exam Configuration is automatically be created during an exam import with template, the name for that new Exam Configuration is dynamically generated with the current date and the name of the exam. Also an appropriate description for the Exam Configuration is generated. It is surely possible to just change the name or description of the generated Exam Configuration afterwards.
After successful exam import you see the exam administration view just as usual but with auto generated configuration and indicators from the template. After import you can modify the exam setup as usual by changing, removing or adding settings or indicators to the exam. This will not have any effect to the selected exam template that is only used and applied within the import process at the moment. But the exam template that has been used on import is always been shown on the exam overview as a reference.
Note
A Change in a template is not reflected within already existing exams that used that template on import. But it will affect all future exams that use this template on import.
Use Cases
Create an Exam Template for Exams of type XY
As an Exam Administrator you want to create an exam template that can be used as template for all exams of type XY that are conducted with SEB and SEB Server within your institution. Since all exams of type XY has the same setup and almost the same settings, the SEB Exam Configuration differ only in some settings, this would be a of great help while shorten the setup process and reduces the work that must be done to setup such an exam of type XY later on.
Preparation: Create a Configuration Template that can later be used with the Exam Template.
Sign in as an Exam Administrator and select the “Exam Template” sub-menu of the “Exam Administration” section in the left menu pane.
Here you can see the already existing Exam Template within the usual list.
Use the “Add Exam Template” action to create a new exam template. SEB Server will then present you template initialization form just like the one for importing an exam.
Here you can give a common name and useful description to identify the new exam template afterwards.
Also select a type tag and add exam supporter to the template that will be applied to an exam that is imported with this exam later on.
Now select the previously prepared “Configuration Template” that shall be used by this template. On import of an exam with this template, SEB Server will automatically create a Exam Configuration out of this template and assign it to the imported exam.
After all initial settings are made correctly you can save the exam template with the “Save” action on the right action pane.
Add additional indicators to the exam template just like you do in a usual exam administration. These indicators will be copied and applied to an exam that is imported with this template.
You can change the initial settings any-time by edit the exam template. Use the “Edit” action form the right action pane to do so.
Use an existing Exam Template on Exam import
Sign in as an Exam Administrator and select the “LMS/Assessment Tool Exam Lookup” sub-menu of the “Exam Administration” section in the left menu pane.
Here you can see all exams form the LMS/Assessment Tool that are bound to the SEB Server. Select the specific exam that you want to import.
Use “Import as Exam” from the right action pane to import that exam from the LMS/Assessment Tool as usual.
In the exam import initialization step you now have a new selector to select an Exam Template that shall be applied.
If there is a default Exam Template defined for the institution, this is pre-selected and already applied. If not you have to select the template of your choice.
By selecting an Exam Template the template attributes are already applied and you see the respective attributes in the exam settings.
Now you can still change the settings the shall differ to the one from the template.
While saving the exam, the import will be finished up. SEB Server creates a new exam configuration from the defined configuration template and map it to the exam as well as applying the indicators and the rest of the settings defined within the template.